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By Kathi Smith

When the parties’ contract provides that the prevailing party shall recover reasonable attorney’s fees in any dispute arising out of the contract, fees sought must be reasonable in relation to the services performed. If the opponent’s case was over-lawyered, if  fees are block-billed, if clerical tasks are included in the billings, then their Motion for Award of Attorney’s Fees can be attacked. Your attorney could ask the court to recalculate the lodestar—the hours times the rate– and then reduce the lodestar by an amount sufficient to render a reasonable fee.

Although most billing software takes the effort out of item-billing, some attorneys still block bill. Block billing occurs when “a block of time [is assigned] to multiple tasks rather than itemizing the time spent on each task.” (Mountjoy v. Bank of America, N.A. (2016) 245 Cal.App.4th 266, 279, quoting Heritage Pacific Financial, LLC v. Monroy (2013) 215 Cal.App.4th 972, 1010.) Block billing is disfavored as it prevents the court from determining reasonableness. (E.g. Christian Research Institute v. Alnor (2008) 165 Cal.App.4th 1315, 1329)

In an attorney’s fees motion, frequently the prevailing party’s attorney will submit their billing records without deleting charges for unnecessary work. Time spent on unnecessary tasks should be disallowed.

Clerical tasks are not billable. Attorneys in small firms may have minimal help from clerical staff, and therefore have to do much of the clerical work themselves. Clerical tasks like collating exhibits and uploading and serving their closing brief should not be allowed, even if done by attorneys.

After reducing the lodestar to a reasonable sum, then the lodestar can be further reduced to reflect the Thayer factors.  This court is empowered to reduce downward the amount of fees incurred based on by applying a negative ‘multiplier’ to take into account a variety of factors, including the quality of the representation, the novelty and complexity of the issues, the results obtained, and the contingent risk presented. (Thayer v. Wells Fargo Bank (2001) 92 Cal.App.4th 819, 833.)

For instance, the first Thayer factor may help in reducing the lodestar. If the quality of representation was lacking, the court will recall observing deficient actions and consider reducing the lodestar.  Another example is the second Thayer factor, where the novelty and complexity of the issues was not sufficient to maximize the attorney’s fee award.

The Supreme Court in Serrano v. Priest stated, “The experienced trial judge is the best judge of the value of professional services rendered in his or her court.” (Serrano v. Priest (1977) 20 Cal. 3d 25, 49.) “When the trial court is informed of the extent and nature of the legal services rendered, it may rely on its own experience and knowledge in determining their reasonable value.” (Estate of Straus (1904) 144 Cal. 553, 557–558) In Elconin v. Yalen (1929) 208 Cal. 546, 549-50, the Supreme Court upheld a trial court’s finding that the reasonable value of an attorney’s services was $300 rather than $1,500. The Court stated that the trial court had before it detailed evidence regarding the nature and extent of the services rendered and could use its own experience and judgment to determine the reasonable value, with or without the aid of witnesses’ testimony.

Based on this court’s familiarity with the legal services rendered, the court should recalculate the loadstar and then reduce the lodestar by a reasonable percentage to reflect the value of the work in connection with the services rendered.

            If you have questions about prevailing party attorney’s fees, our attorneys at Schneiders & Associates can help! Contact us today to schedule a consultation.

About the Author
Theodore J. Schneider practices in the areas of business and corporate transactions, employment law counseling, municipal and public law, real estate and land use, and homeowner associations. Ted began his legal career in 2002 when he joined the Los Angeles office of Gibson, Dunn & Crutcher, L.L.P. before relocating to Ventura County to join his father in practice.